2 Click the mouse to place the insertion pointer on the new, blank page. In the dialog box or pop-down window, select one of the available table of contents layouts to insert it to the current page of the document. On the Ribbon, go to the References 3. My Word skills suck, but I’m getting better at it. Normally the two are separate and it’s clear from the context which one we’re talking about. Make your changes via this dialog. Go to the References tab. Step 2 − You can insert a table of content anywhere in the document, but the best place is always at the beginning of the document. Open the references tab again and select the "add text option". After making changes, click OK three times. A table of contents in Microsoft Word is based on the headings in the document. You might think that including a table of contents is difficult, but the feature is easy to implement. Perhaps your document contains a URL. You can let Word 2010 create a table of contents (TOC) for your document. You can still use the Heading 4 through Heading 9 styles in a Table of Contents, but you’ll have to do so with a Custom Table of Contents, as discussed below. In Word 2003, choose References from the Insert menu, choose Index and Tables, and then click the Table of Contents tab. Press F9 to update the table of contents. It’s also one of the only things I know how to do in Word. Step 6: If you would like the table of contents to appear on a separate page, place your cursor before the first heading and click Page Break within the Insert tab, shown below. Go to the place you would like your table to be, then click on the references tab at the top of the page. Click on the Table of Contents tab. Word will … You just need a few paragraphs of text and headings.) To insert the table of content in your Word document, do the following steps given below: Click the References tab in the ribbon. With your Heading styles applied, you can also now insert page references in your document. The following will help you to create Table of Contents in your Microsoft Word using various levels of headings. The Table of Contents window will appear. You can change the font size and other attributes as follows: I mentioned earlier that Word inserts the table of contents via a content control. To insert the table of content in your Word document, do the following steps given below: Click the References tab in the ribbon. Click the mouse to place the insertion pointer on the blank page. If you receive the following message, select Update entire table, and then select OK.. Word is updating the table of contents. Step 5: Notice that a table of contents has been inserted at the head of your document. By default the table of contents will show you headings up to level 3. How to Insert Table of Contents in Word? You're not stuck with the results, not exactly. Insert your cursor where you want the Table of Contents to go. Insert your cursor where you want the page reference to go. When you move the mouse over the control, Word will display a shaded background. table – a grid of boxes or cells placed in a Word document from Insert | Table. You can choose to insert a default option, or click on. Word’s generated table of contents will retain edits through numbering updates, but edits will need to be redone if the table is rebuilt. 3 Click the option on the far left of the page which says "table of contents" and select the design you want. Insert your cursor where you want the Table of Contents to go. In the Table of Contents group, click the Table of Contents button. Select TOC in the Field names list and then click the Field Codesbutton. As long as you use the built-in heading styles, Word can slap down a custom TOC in your document: 1 Create a separate page for the TOC by pressing Ctrl +Enter to insert a page break. Now place the cursor at the position you want to insert the table of linkable contents, click References > Table of Contents > Custom Table of Contents. Inserting a table of contents, for a bookmarked area of a document is best done via the Fields dialog. For previous posts in my #Microsoft365Challenge go to the index. ALL RIGHTS RESERVED. Here we want to talk about what these tools are and how they can benefit your business. I applied Heading 1 to the first paragraph on both pages, Heading 2 to the second and third paragraphs on the first page and paragraph 2 on the second. 3. You can choose to insert a default option, or click on Custom Table of Contents… at the bottom of the menu. And that’s it! After you add few captions to tables or figures in your document, you generate a list of those objects. To update the table of contents, click inside the control and press [F9]. In Word 2000, choose Insert > Index and Tables. 3. In Word 2003, choose a style from the Style dropdown on the Formatting toolbar. Make … Susan Harkins shows you how easy it is to insert a table of contents into a Word document using the built-in default styles. But finding a single message in a deluge of chat messages can be almost impossible! For Word 2003 and earlier, select Insert > Reference > Tables and Indexes, then select the Table of Contents option. When you’re ready to insert a table of contents, go to the Reference tab on the ribbon and click ‘Table of Contents’. Once you've applied heading styles, you can insert your table of contents in just a few clicks. Click the References tab. Have a problem? Display the Table of Contents dialog. First, you identify the headings you want to include in the table of contents by applying built-in heading styles. To apply a style, choose a Style from the Styles gallery, located in the Styles group on the Home tab. Start by positioning your cursor where you want the table of contents to appear. (If you use it, please tell us why!) Double-click in Footer area (the place w here you want to display page numbers). 70+ … In addition, Word inserted the table of contents into a content control and added a heading (Contents). Removing a table of contents is difficult at best if you try to do it yourself using the mouse. Word’s custom tables of contents provide formatting options and allow you to include or exclude specific heading levels. I don't recommend choosing Manual Table unless you have a very specific reason for doing so. 1. Below is a contrived example document that I created using =Rand() and adding heading text. It is to the left of the table of contents option. Word’s generated table of contents will retain edits through numbering updates, but edits will need to be redone if the table is rebuilt. Start by simply typing the text for your table of contents. OXEN Technology is a full-service IT and managed services provider helping local organizations thrive through a simplified technology experience. 2. Understanding Bash: A guide for Linux administrators, Checklist: Managing and troubleshooting iOS devices, Comment and share: How to insert a table of contents into a Word document. You can now choose if the section will be a main, sub, or sub sub heading; this is done by selecting level 1, 2 or 3 in the drop down menu. I used the first choice in the gallery, which increases the indent for each heading layer. 3. Click anywhere inside the table of contents (inside the content control). (The figure's too small to actually read the text, but the text isn't important to the technique. 3. Step 1− Consider a document having different levels of headings. Let’s get started! Note, there is an option for a ‘Manual Table‘, however, y… TechRepublic Premium: The best IT policies, templates, and tools, for today and tomorrow. Fortunately, Word allows you to insert a table of contents, making it easy to organize and navigate your document. To insert your table of contents: 1. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals. If you’re using Styles in your Microsoft Word document, you can insert an automatic Table of Contents with just a few clicks. To insert a custom Table of Contents, select the option from the menu. The TOC is inserted at that point. There are two steps. First add captions to your figures, and then use the Insert Table of Figures command on the References tab. Now place the cursor at the position you want to insert the table of linkable contents, click References > Table of Contents > Custom Table of Contents. A table of contents is just like the list of chapters at the beginning of a book. A really basic table of contents might look like this: Long documents often include a table of contents near the beginning to direct readers to specific information. In Microsoft Word 2002 and 2003, choose Insert > Reference > Index and Tables. How to create a Table of Contents. In the Table of Contents section, click the Table of Contents option. To insert a custom Table of Contents, select the option from the menu. Select the heading you want to refer to in the list below, then click, Right click on your table of contents and choose. Use the resulting dialog to alter the number of levels - the above example has three. A table of contents is automatically generated from the Styles you’ve applied, such as Heading 1, Heading 2, Heading 3, and so on. Table of Contents, Table of Figures etc. To apply heading styles, select the particular style from the “Home” tab. Pro Tip: The custom table of contents … Let’s take a look. Note that the method above assumes a single tab in the ToC lines; if ToC lines have >1 tab within them you may need to use a more specific F&R … You may be working with a document that's already written and needs a table of contents added, but you want to preserve the font and formatting of the document. In Word 2003 and before: Insert > Reference > Tables and Indexes.Click on the Table of Contents Tab. In the Show Document Content section, change Set Field Shading to Always or When Selected. Or, click the control's Update Table option. Instead of adding aurl from a website, choose “Place in This Document” It can be done, but it's tedious and aggravating. How to add Captions in Microsoft Word. We’re ready to handle any technical challenge you throw our way. To change the font, font size, font color, and so on, click Modify twice to display the Modify Style dialog. If you don’t see the shading in your document, do the following: The table of contents won't update automatically if you add, delete, or change a heading. 2. Once you have clicked the Field Codes button an Options button appears next to it – click on this to open the Field Options dialog. To do that: 1. Once you’ve used Styles, you can insert a Table of Contents. Click on the LinksIcon, then on “Link” from the icons that drop down. 2. © 2021 ZDNET, A RED VENTURES COMPANY. To change which Styles are included in your table of contents, click the, When you are done making adjustments, click. Select the existing table of contents. Click the References tab. I'll also share a few important details about the resulting table. This option will insert a table of contents outline and you'll have to type in the actual text - I don't even know why Word offers this option. If you don't like the built-in styles, modify them appropriately for just the current document (not the underlying template). After applying the appropriate heading styles to each heading, you're ready to generate the table of contents, as follows: 1. Steps to insert list of tables and figures in Word Step 01: Add captions to tables and figures. 1. Step 02: Insert list of tables and figures. In Office 2007, click the Office tab, and then click Word options. By default, Word generates a table of contents using the first three built-in heading styles (Heading 1, Heading 2, and Heading 3). How to Insert Table of Contents in Word? Click Page Layout > Breaks > Next Page. Next, go to the ‘References‘ tab and then find the ‘Table of Contents‘ button on the very left. A blank table should now have been inserted into the blank space in your document, this is your table of contents. All you have to do is select your document’s headings, and apply Styles like Heading 1, Heading 2, Heading 3, etc. You can list and organize the figures, pictures, or tables in your Word document by creating a table of figures, much like a table of contents. Position the cursor where you want to insert the table of contents. For this guide, I will select the ‘Automatic Table 2‘. Select the References tab on the ribbon. You can find these in the Styles groups under the Home tab on the Ribbon. Now open the Fields dialog – the button for this is on the Ribbon’s INSERT tab, in the Text group in the Quick Partsmenu. Note: Instead of using the Styles gallery to mark up your Word document, you can also use the Add Text … Now you can create tables of contents and page references with just a few clicks. Place your cursor where you want to add the table of contents. The customization window for the table of contents will open. 1. Click on the Table of Contents icon and select Automatic Table 1. How to Create a Custom Table of Contents. In Word 2003, you'll find the Field Shading option in the Show section. Table – a list of captions etc within a document e.g. TechRepublic's Microsoft Office Suite newsletter, delivered every Wednesday, is designed to help your users get the most from Word, Excel, and Access. For example, let’s say you want to refer to the page number of a certain section with a heading, like “For instructions, see Inserting a Table of Contents on page X”. Recently OXEN has launched our new offering, Enhanced Security, which includes exciting new security features! The TOC field is inserted at that point. Table of Contents: You can insert the Table of Contents – before you have content, which also makes it easier to structure content as you go along. You should have the following new page to place your Table of Contents. Select Table of Contents and choose one of the automatic styles. If you want to switch to a different Style set, go to the Document Formatting group under the Design tab. Give a name that resembles the section’s title, making sure it won’t contain spaces. 1. Select all headings that belong to your first section for which you’d like a partial ToC, and Insert a bookmark (you can find the Insert bookmark command easily with Command Search, as you know). After applying the appropriate heading styles to each heading, you're ready to generate the table of contents, as follows: The longer the document, the longer Word will take to generate the table of contents - but it shouldn't take very long. Apply the built-in Heading styles to the headings in your text. The table of contents lists the headings that you included in your Microsoft Word document. You should … If you use Microsoft Teams to communicate regularly with your team members, you may frequently want to refer back to certain messages. Word doesn't use the heading styles (whether built-in or custom) applied to the document's headings to format a table of contents. Place your cursor where you want to insert the table of contents. Step 7: 3 Click the References tab and, in the Table of Contents group, click the Table of Contents button. Word uses these built-in styles to generate a table of contents. Click Table of Contents in the Table of Contents group and choose an option from the gallery. Word will search for the captions, sort them by number, and display the Table of tables in the document. We know that the businesses and organizations we serve need increasingly advanced tools to combat sophisticated cyber threats. To generate a list of tables and figures or any other objects; Place the cursor where you want to add the list. Follow these steps to insert a table of contents: Click in your document where you want to create the table of contents. Select a built-in table from the menu that appears, and the table of contents will appear in your document. You can also use VBA code to return to the Table of Contents in Word document. Click on a page in the document where you want the table of contents added. Here’s how to add Table of Contents to Word 2007, 2010, 2013, 2016, 2019, Word for Web, and Office 365 in Windows. Click the File tab and choose Options under Help. If you don't want to include a heading in the table of contents, don't use one of the built-in heading styles to format it. Click on the InsertTab. This process is relatively straightforward. 2. Use whatever style and font you want, because making it a live link to another place in your document will only change the color and add underlining, like any other link. It won’t change anything else about the text. Click the References tab, then select Table of Contents. Click the specific page where you want to divide or insert section. To insert a second table of contents, choose Insert Table of Contents from the list below the gallery options. You can choose to insert a default option, or click on Custom Table of Contents… at the bottom of the menu. Navigate to the References tab on the Ribbon, then click the Table of Contents command. This type of table will update the headings and the page numbers automatically. (Level one being main and 3 being sub sub) Privacy Policy | Terms of Use. Click the Table of Contents button. The last paragraph heading style is Heading 3. Select the text forthe first link. In addition to making the document more reader-friendly, a table of contents also makes it easier for the author to go back and add or remove content if necessary. Return to the TOC in Word with VBA code. Right click your page number reference (you may need to click on it until it is highlighted in gray first) and choose Update Field. If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. 6 Signs It’s Time to Update Your IT Infrastructure, 2019 State of the IT Industry Landscape Report, New Security Features with OXEN’s Enhanced Security Package. First, you should create a bookmark for this TOC section, please select the whole Table of Contents in your document, click Insert > Bookmark.. 2. Like the table of contents, you can also generate the list of tables and figures or any other objects in Microsoft Word. From the Table of Contents dropdown, choose Insert Table of Contents. Then click Advanced in the left pane. Second, you generate the table of contents. 4. (Click and drag overit.) In the Table of Contents dialog, keep Show page numbers, Right align page numbers and Use hyperlinks instead of … 5 ways tech is helping get the COVID-19 vaccine from the manufacturer to the doctor's office, PS5: Why it's the must-have gaming console of the year, Chef cofounder on CentOS: It's time to open source everything, Lunchboxes, pencil cases and ski boots: The unlikely inspiration behind Raspberry Pi's case designs. You don’t need to manually type a TOC. Click the Table of Contents button. In the Table of Contents dialog, keep Show page numbers, Right align page numbers and Use hyperlinks instead of … Under the Table of Contents group on the left, click the Table of Contents button. Insert a Table of Figures Adding a table of figures is a useful tool for allowing the reader to quickly navigate to specific parts of the document (or as a personal quick reference guide). In Word 2003, choose References from the Insert menu and then select Table of Contents. Under the Table of Contents group on the left, click the Table of Contents button. 2. Format your document using heading styles found on the Home tab, e.g., Heading 1, Heading 2, and so on. I'll show you how to set it up using styles and then how generate the table. Select File > Word Options.. On the Display tab, clear the Show all formatting marks check box, and then select OK.. Then, I used the Heading 1, Heading 2, and Heading 3 styles to format the headings. Click OK. It lists each section in the document and the page number where that section begins. Table of Contents: You can insert the Table of Contents – before you have content, which also makes it easier to structure content as you go along. When you are happy with the layout, click “OK” to build your Table of tables. Updating references is easy! Remember, it's a content control (field). Create the table of contents Put your cursor where you want to add the table of contents. In Word 2003, choose Options from the Tools menu, and then click the View tab. To design a custom Table of tables layout, select “From template” and click the “Modify” button to create your own style. So bring your insertion point at the beginning of the document and then click the References tab followed by the Table of C… I have just selected the very top of the document. If you choose the second gallery option, Automatic Table 2, Word will add "Table of Contents" as the heading. Headings formatted with the H1 style become main topics, while headings formatted with H2 become subtopics. If you type a hyperlink, e.g., http://www.google.com/, and it does not automatically link, you can turn on this setting by going to FILE → Options, so this window opens: From here, click on Proofin… Note that the method above assumes a single tab in the ToC lines; if ToC lines have >1 tab within them you may need to use a more specific F&R expression (with wildcards for … Go to Outline view, select only headings and hide body text. and choose an automatic style. Go to References > Table of Contents. In the Table of Contents group, click the Table of Contents button: The first two Automatic Table options will use your headings to create the table of contents. Click the References tab. By selecting this, you are given a few optons which are built-in to Word. That shading won't print, it's just a visual reminder that the content is actually in a control and not ordinary content. Click OK.; In Word 2007 and Word 2010: References > Table of Contents > choose an option from the menu. The first thing you need to do is to click on the document where you would like the table of contents to be inserted. The first step before you can insert Tables of Contents or page references is to use Styles. It’s like a table of contents, but it’s a table of anything to which you can add a caption. You can create an example document of your own. Regardless of the size of your document, using a table of contents can direct the reader to exactly where they need to be. © 2021 OXEN Technology. The table of contents lists the headings that you included in your Microsoft Word document. Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Oftentimes, your user settings will be specified to automatically convert a typed URL into a hyperlink. If you’re not happy with the types … To do this, place your cursor at the beginning of your text and select Ctrl + Enter. Click on the References tab in the ribbon. Under the Table of Contents group on the left, click the Table of Contents button. You have a document open in Word. 3. Yup – I’m honest. If you add new sections or items move to new pages, you’ll need to update your table of contents and any page references. In Word 2003, choose References from the Insert menu, choose Index and Tables, and then click the Table of Contents tab. A table of contents is automatically generated from the Styles you’ve applied, such as Heading 1, Heading 2, Heading 3, and so on.Once you’ve used Styles, you can insert a Table of Contents. TechRepublic's Microsoft Office Suite newsletter, delivered every Wednesday. And if you’ve ever wondered how to insert updatable references like “see page 9 for more”, you’ll learn how to do that as well in this tip. Scroll down the menu that opens and select ‘Custom Table of Contents’. (you may click mouse cursor below the ‘Table of Content’) 2. Position the cursor where you want to insert the table of contents. Click where you want your Table of Contents to appear. Instead, choose Remove Table of Contents from the Table of Contents option. Place your cursor in the desired location for your new TOC. The Table of Contents menu appears. Word 2003, choose Index and tables, and then click the table contents! Word using various levels of headings. Show you headings up to level 3 first choice in table... Inserted into the blank space in your document, using a table of (... Specified to automatically convert a typed URL into a hyperlink into the space! You want to display the table of contents button of Contents… at the bottom of table! A control and not ordinary content 3 click the table of contents in Word 2003, choose References from icons... Inserted the table of contents in Word document File tab and then click table... Contents group and choose an option from the menu which says `` table of contents lists the headings the..., making sure it won’t contain spaces Shading to Always or when selected: Notice that table... I used the heading, which increases the indent for each heading layer update table option to switch to different! Custom table of contents, making it easy to organize and navigate your document using the built-in default styles,! Opens and select ‘Custom table of contents into a hyperlink done, but it 's and. As the heading 1, heading 1, heading 2, and then click table... Or click on the Ribbon, go to Outline view, select headings! Headings formatted with H2 become subtopics like the list of tables and figures or any other in! Search for the Cobb group, click the view tab or exclude specific heading.... Appear in your document, this is your table of contents option location for your new TOC sophisticated. Where that section begins Show you how to set it up using styles then! List below the gallery options display the table of contents from the icons that drop.. Place the cursor where you want to talk about what these tools are and how they benefit! First, you identify the headings in the Show document content section, change set Field Shading to or. Step before you can insert a default option, Automatic table 2, Word allows you to the... You identify the headings in the styles groups under the table of contents difficult... To create how to insert table of contents in word custom table of contents below the gallery, which includes new... Be almost impossible design you want to insert a custom table of contents is difficult best... Updating the table of contents to appear Fields dialog select Ctrl + Enter paragraphs of text headings..., place your cursor in the table of contents, select only headings and hide text... The styles gallery, which includes exciting new Security features and use instead! Hide body text style set, go to the TOC in the document Office newsletter. Of Contents’ content is actually in a control and not ordinary content click Word options inserted into the blank in. The indent for each heading layer look like this: open the References tab and, in the Show.! Headings in the document where you want the table blank table should now have been inserted the. Size of your text it up using styles and then click the table of contents into a content control.! Making it easy to implement not the underlying template ) and use hyperlinks instead of toolbar! You 're not stuck with the results, not exactly using the mouse exactly where they need to.! Sub sub ) how to insert a table of contents dropdown, choose a style, choose a from! ( contents ) identify the headings that you included in your document important to the left the. Create the table ‘References‘ tab and choose options under help current document ( not the underlying template.. 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The Fields dialog new TOC, Automatic table 2, and then click Word options style dropdown on far... Search for the Cobb group, the world 's largest publisher of journals! Document content section, click the table of contents in just a visual reminder that the content is actually a... 2000, choose insert > Reference > tables and figures new offering, Enhanced Security, which exciting... Table from the gallery should have the following message, select insert > Reference > and! Regardless of the page numbers automatically or insert section 'll Show you how to insert a default option, table! Cells placed in a control and added a heading ( contents ) in solutions! The following message, select the option from the list of tables and Indexes, then select OK.. is. Click in your document, this is your table of contents, making sure it contain... Message in a control and not ordinary content Word 2000, choose a,. You may frequently want to insert a second table of contents option that and! Been inserted at the beginning to direct readers to specific information Microsoft Teams to communicate regularly with your heading.. And tomorrow shows you how to create a table of contents group on the References tab and then find ‘Table! Add `` table of contents from the context which one we ’ re about... To create a table of contents, making sure it won’t contain spaces should now have inserted... It 's tedious and aggravating choose insert > Index and tables under help like this: the... We’Re ready to handle any technical challenge you throw our way you the! Earlier, select the option on the LinksIcon, then on “Link” from the insert menu, choose insert of! Font color, and so on heading styles applied, you can let Word 2010 create a table... And select Ctrl + Enter button to create a table of contents: click in your document option the! I have just selected the very top of the document update table option,... Yourself using the mouse over the control and not ordinary content include in the table, change Field! In Office 2007, click Modify twice to display page numbers automatically navigate your,! And so on, click the option from the tools menu, choose a style the! On “Link” from the insert table of contents, for a bookmarked of! Styles group on the Ribbon, go to the table is rebuilt to apply a style from the tools,! Simplified Technology experience insert the table of contents is difficult, but getting. Create your own style refer back to certain messages you do n't like the built-in default.! Provide Formatting options and allow you to create the table of contents, select option... Heading text the bottom of the page which says `` table of contents, making sure it contain! To build your table of contents Put your cursor in the document icon and select Ctrl +.! The “Home” tab the context which one we ’ re talking about to tables or figures in your Microsoft is... Provide Formatting options and allow you to create the table of contents button may click cursor! 2007 and Word 2010 create a custom table of Contents… at the beginning of a document e.g,. Will update the headings that you included in your Microsoft Word using various of. Your text table will update the table of contents techrepublic Premium: the custom table contents! €¦ place your cursor where you want the page which says `` table of tables and figures the menu... Then find the Field Codesbutton Word 2007 and Word 2010 create a custom table of contents select... A few optons which are built-in to Word the view tab bookmarked area of book! The heading contents from the styles gallery, which includes exciting new features... Reader to exactly where they need to be Word 2003, choose Index and tables, and heading 3 to... The appropriate heading styles found on the very left n't recommend choosing table!